Nonprofit Management and Operations

Free Furniture and Other Items for Nonprofits

Here are the places I go to get free or much discounted furniture for my nonprofit.

1. http://www.IReuse.com Provides all free furniture and other items for nonprofits. I created a wish list on their site, and have been able to get the majority of the items on my wish list.

2. Industrial Surplus Foundation Discounted Furniture and other items for Nonprofits. I filled out a small application and was able to purchase furniture at a huge discount for my organization, like desks for $20-$30 etc.

Carnival of Nonprofit Consultants #9-On Nonprofit Operations

This week I'm hosting the Carnival of Nonprofit Consultants with the topic being Nonprofit Operations. Here are the 7 nonprofit operations posts of the week.

1. Kivi Leroux Miller from Nonprofit Communications gives us Three Tips for Working Well with Printers.

2. Ken Goldstein from the Nonprofit Consultant Blog provides helpful advice to nonprofits about using Donor Care and Privacy especially with their mailing lists.

3.  Another issue that nonprofits should be aware about are the New Rules Regarding Unsolicited Faxes sent by Nonprofits which Gene Takagi describes in his Nonprofit Law Blog.

4. Jeff Brooks from the Donor Power Blog describes the importance of nonprofits to allow their donors to designate their giving in his post called Nonprofit Diseases: Malignant Accountants.

5. Celeste from Studio 501c tells us about the PR 2.0 Essentials Guide in her post--a free guide is a handy tool for nonprofit public relations.

6. Harry Joiner of MarketingProfs:DailyFix expresses that your business card is a tiny direct marketing piece in his post Building a Better Business Card.

7. In my Nonprofit Operations Blog, I describe 3 Human Resource Management steps that I follow in my nonprofit.

Thanks for all the great posts!  

Three Human Resource Management Tips for Nonprofits

Here's an exerpt from my Nonprofit Operations Toolkit about three Human Resource steps I take in my nonprofit.

1. I keep the organizational personnel manual in compliance with state employment law.

2. I created procedures for hiring new employees, an orientation and training manual for new employees, and a step-by-step procedure for training those new employees.

3. I keep employment records up to date and created a procedure for the standard way information is stored in the employment files.

The items I track in the employment records include: employee attendance, disciplinary warnings, vacation requests, employment hiring forms, and benefit enrollment forms. 

This information comes in handy if an employee dispute arises or if I am called before the local Unemployment Insurance Board for a hearing.


Nonprofit Carnival

I'm hosting the Carnival of Nonprofit Consultants this week. The topic is Nonprofit Operations!

Being that I am very passionate about the subject, I am excited to review the Carnival posts this week.  Submit one good Nonprofit Operations post that you have recently written by Friday, August 11th--5PM PT to npc.carnival@yahoo.com or you can submit your entry online BlogCarnival.com

Hire a Caterer or Not Hire a Caterer---That is the Question

I tend to work for nonprofits like Aspiration that do a lot of events for our constituents. Our goal for each event is to spend as little money as possible on the food by either getting it donated or ordering pizza instead of getting catering.

I found that in my past organizations, we spent a lot of time requesting food donations, doing food set up/clean up as well as errands to pick up things that we ran out of or forgot to get.

When I did the math, I found it was actually the same cost and sometimes cheaper for me to hire a caterer who takes care of all that stuff like set up and clean up. Now with all Aspiration events we hire a caterer. I usually pick one who charges between $15-$18 per person (including tax) for breakfast and lunch combined.

Now that I have the extra time that I don't have to focus on food purchasing or preparation, I focus my attention on the important aspects of the event like posting notes to the event Wiki like http://www.advocacydev.aspirationtech.org and contributing to the sessions.

Working with Vendors/Consultants/Contractors

I have worked with a lot of vendors/consultants/contractors ranging from Copy Machine vendors, phone/wiring vendors,  to accountants, web designers, and more. So I thought I'd write a post about 4 steps I follow when working with vendors.

1. When researching vendors I get multiple quotes to make a comparison of prices and services and always ask for a list of nonprofit specific client references. Then I call the references. A lot of vendors say they work with nonprofits, however I like to verify that they have many nonprofit clients and those clients are happy with their work.

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